Privacy policy

This Privacy Policy governs the processing of personal data of Secutec BV, with registered office at Boomsesteenweg 41/11, 2630 Aartselaar, Belgium, with company number BE 0875.719.463 which is the Controller (hereinafter “Secutec” or “We”).

Please read this Privacy Policy carefully as it contains essential information about how we process your personal data, both through our website and through any contact (in person, by email, telephone, contact form...) you have with us.

Our contact details

For any questions, requests or complaints related to this Privacy Policy, you can reach us as follows:

•    By mail: Boomsesteenweg 41/11, 2630 Aartselaar
•    By e-mail: info@secutec.com
•    By phone: +32 (0)3 877 82 93

What data do we process?

“Data processing” means any possible operation performed on personal data, such as collection, use, organization, storage, modification, updating, retrieval, consultation, dissemination, archiving, erasure, management, destruction or communication.

Secutec processes the following categories of personal data depending on your interaction with us:

• Customer Data: If you use our website or place an order, we may collect the following customer information about you: your first name, last name, address information, email address, telephone number, the name of your company and VAT number, bank account number and any other information you submit to us;
• Supplier Data: If you are a supplier or potential supplier, we process the following personal data about you: your first name, last name, address data, e-mail address, telephone data, the name of your company and VAT number, bank account number, and any other data you transfer to us;
• Communication data: If you call us, e-mail or submit a contact form, we may collect the following personal data from you: your name, e-mail address, telephone number, the name of your company as well as the personal data you disclose yourself;
• Application Data: If you apply for a position at Secutec, we may process the following personal data: your name, e-mail address, phone number, CV, cover letter, interview notes, reference information if applicable, as well as the personal data you disclose yourself;
• Lead Information: If you provide us with your personal data as part of trade shows or events in which we participate, we process the personal data you provide us with including: your name, first name, company name, your email address, your phone number, etc. 
  In addition, we use the lead generation service provided by Leadinfo B.V., Rotterdam, The Netherlands, which recognizes visits of companies to our website based on IP addresses and shows us related publicly available information. 
  Leadinfo places analytical cookies only if you consent to this category in our cookie banner. These cookies analyse company visits based on pseudonymized IP information and help us understand how our Website is used. You can opt out via https://www.leadinfo.com/en/opt-out/.
• Website visitors: Our Website automatically processes certain technical data such as IP address, browser type, device information, timestamp and pages visited. These data are processed through necessary cookies and security logging tools (e.g., Cloudflare) to maintain the security and stability of the Website. Analytical and marketing cookies are only activated after your explicit consent and can be withdrawn at any time via the cookie banner.
• Cookies and similar technologies: Our Website uses necessary, analytical and marketing cookies. Necessary cookies are always active and ensure the proper functioning and security of the Website. Analytical and marketing cookies are only placed after your explicit consent via the cookie banner. For an overview of all cookies, their providers, lifetime and purpose, please consult our Cookie Policy and the Cookie Declaration displayed in the cookie banner.

What do we use your personal data for?

We process your personal data for the following purposes: 

• To respond to your questions or requests, based on your consent.
• To invite you to events organised by Secutec, based on our legitimate interest.
• To deliver the products or services you have purchased, to provide support, and to handle invoicing and  accounting, based on the performance of an agreement or our legal obligations.
• To purchase and manage the products or services you provide as a supplier, based on the performance of an agreement.
• To assess your job application, invite you for an interview and, where appropriate, make you an offer, based on your consent or our legitimate interest.
• To follow up on leads, contact you regarding potential cooperation, prepare a quotation or make an offer, based on our legitimate interest.
• To provide certain security services (e.g., SecureDNS, SecureSIGHT) where Secutec acts as a data processor on behalf of its customers. In those cases, processing is governed by the applicable Data Processing Agreement (DPA).
• To analyse how visitors use our Website, based on your consent for analytical cookies.
• To enable embedded or personalised content, such as YouTube videos, based on your consent for marketing cookies.

Who will receive your personal data?

We will not sell, rent, distribute or otherwise make your personal data commercially available to third parties, except as described in this Privacy Policy, or based on a legal obligation or based on your prior consent.

In certain cases, we may be legally obliged to disclose your personal data, for example pursuant to a court order or to comply with mandatory legislation. We will make reasonable efforts to inform you in advance, unless we are legally prevented from doing so.

If we reorganize or transfer all or part of our business, discontinue our activities or become insolvent, your personal data may be transferred to third parties who take over the business. We will make reasonable efforts to notify you in advance of our disclosure of your data to said third parties, but you also acknowledge that this may not be technically or commercially feasible in all circumstances, or may not be permissible in certain cases.

We may rely on trusted service providers such as IT hosting partners, CRM systems, marketing platforms and security monitoring infrastructure. These providers act as processors and process data strictly under our instructions and in accordance with the applicable data protection legislation.

Personal data is generally stored within the European Economic Area (EEA). If data is transferred outside the EEA, such transfers are safeguarded by an adequacy decision or Standard Contractual Clauses to ensure an appropriate level of protection.

When you consent to analytical or marketing cookies, personal data such as IP addresses or interaction data may be shared with third-party providers including Leadinfo, HubSpot Analytics and YouTube. These providers process personal data in accordance with their own privacy policies.

How long do we keep your personal data?

We keep customer and supplier data for up to 5 years after conclusion of the cooperation.

We retain personal data in our accounting records for 7 years.

Applicant data may be retained for up to 1 year subject to consent. 

Security logs are retained only as long as necessary for security and monitoring purposes.

Cookie data is retained in accordance with the individual retention periods shown in our Cookie Policy and Cookie Declaration.

Your rights

You have the right to:

• Access the personal data we hold about you.
• Request correction of incorrect or incomplete personal data.
• Request deletion of your personal data, if applicable.
• Request restriction of processing in certain circumstances.
• Object to the processing of your personal data based on our legitimate interest.
• Request data portability to receive and transfer your data in a readable format to another service provider.
• Withdraw consent: If the processing is based on your prior consent, you may withdraw it at any time.

You may withdraw your consent for analytical and marketing cookies at any time by adjusting your preferences in the cookie banner.

You can exercise your rights by contacting us using the contact details above.

How do we secure your personal data?

We implement appropriate technical and organizational measures to protect your personal data. These measures include access controls, least-privilege principles, encryption in transit and at rest, monitoring and logging, incident response procedures and regular vulnerability management. These safeguards are designed to protect your data against loss, misuse, unauthorized access or disclosure.

Complaints

If you have any questions about this Privacy olicy or wish to submit a complaint, please contact Secutec directly reach out to the Belgian Data Protection Authority:

Press Street 35, 1000 Brussels, Belgium
Tel: +32(0)2 274 48 00
E-mail: contact@apd-gba.be

You also have the right to take legal action if you believe your rights have been violated.

Final Provisions

This Privacy Policy was last updated on 30/04/2026. 

This Privacy Policy should be read together with our Cookie Policy, which provides detailed information about the cookies used on the Website

Secutec reserves the right to modify this Privacy policy to comply with legal requirements and enhanced security standards.